Please contact Christene Cooper in Labor Relations, also at (860) 486-5796 with any questions or concerns about H-1B filing procedures, or if you need access to the UConn Scholar/Employee Portal. View and/or download Instructions for using and navigating the Portal for UConn Admins (please periodically check-in on this document for updates-last updated 3/2025).

Step One:

• For NEW Sponsorship Requests, place the request online: UConn Scholar/Employee Portal. Labor Relations will accept it, or suggest an alternative visa process.
• For Extensions or Amendments, follow the instructions found in the Portal Guide for UConn Admins. Once you have initiated your request, send an email to Christene Cooper just to let her know it was started. Once Christene approves the online request the Beneficiary will receive an email notification to log-in and complete the account creation and upload required documents found on Beneficiary Intake & Checklist (LR 424 & 425).

Step Two:

After Labor Relations has Accepted the request… This applies to both NEW requests and Extensions/Amendments:

1. Open the record related to the Beneficiary in the Portal and answer the questions on the Department Tab as directed in the Portal (instructions found at top of the page in the Portal).
2. Download a copy of the H-1B UConn Department Request PACKET – Forms and complete the forms, and get them signed. This PACKET contains multiple forms and a checklist for tracking it’s completion (Forms include: LR 418, 420, 421, 423, & the 007).

Step Three:

Upload the Forms and Documents below to the Documents Tab;

1. H-1B UConn Department Request PACKET – Forms: Upload the Packet forms to the Position Description category;
2. OFFER LETTER: Copies of most recent “accepted” employment offer letter(s). Offer letter should include job title, employment dates, salary, % time appointment and job duties. The new or continued hire must have an accepted offer letter extending employment at UConn. Upload to Letters category;
3. REQUEST FILING FEES: follow these “Procedures for Disbursement Vouchers for H-1B Filing Fees in Kuali Financial System (KFS)” – USING KUALI FOR FEE CHECKS, NOT HuskyBuy
4. SUPPORTING STATEMENT: Draft a supporting statement following this SAMPLE Department Support Statement (LR 442) and email the Draft to Alison Cutler and Christene Cooper. Once reviewed by Labor Relations have the statement signed electronically and then upload to Letters category. (Due to the pandemic work from home order, we accept electronic signatures on support letters)
5. Upload the following to the POSITION DESCRIPTION category:
   • Photocopy of approved online “Recruitment & Search Application” OR other alternative appropriate documents as evidence that the appropriate search was conducted and approved by HR and OIE.
   • Detailed Job Description AND for non-audited searches include the Position Advertisements.
   • If the position will be at an “off-site” location other than a UConn campus for either all or part of the petitioned period of employment, provide a detailed itinerary of the expected dates and times that the beneficiary will be at the off-site location as well as the expected dates and times that the beneficiary will be at UConn’s campuses.

Items for Beneficiary:

1. H1-B Beneficiary Intake & Item Checklist (LR 424 & 425)
2. Certificate of Translation (as needed by beneficiary)

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